Map separate activity areas
A festival may spread people across stages, stalls and staff areas. Explain those zones and the times crowds move between them when requesting a proposal. Total attendance alone does not show where facilities are needed or whether an existing bathroom is convenient to every group.
Leave access for ongoing attention
Discuss cleaning, supplies and a route for servicing while the site is occupied. Keep queues and vendor storage out of that approach. The organiser should coordinate the equipment plan with the wider event arrangements; renting cabins is not approval of the festival layout.
Equipment and service details to compare
Plan for peaks and separate audiences
A festival may involve changing audiences, vendors, performers, volunteers and setup crews. Describe the programme and the locations where people gather rather than treating the total attendance as one stationary group. Ask the rental contact to review distribution, accessible options and washing together with the proposed number of toilets.
Manage the final handover
Agree who is responsible when gates, barriers and other hire equipment are removed. Keep restrooms available for staff until the agreed last period of use. Request collection and confirm access; the published closing time does not itself instruct the supplier to collect.